New Objective provides great products to research institutes oral-wide. Staffing currently exceeds 25 team members – a mix of researchers and highly trained production workers. Technical Component Verification of Materials: The verification of materials use includes checking for batch numbers, and matching numbers on the Pick List with batch to be used. This is a vital process, If wrongly match will result in scraping of products. As a small business, this kind of error can reduce customer’s confidence In the product.
Inputting Inspected Products Numbers: Inspection of finished products Is a significant part of the technical component of both the new and old process. To give proper count of inventory, the actual numbers of the finished products must be entered into the database. Scrap Management: Accurate numbers of failed products must be entered into the database for future references, and percentage calculation. No company plans to make scrap, but depending on the Industry and the product, scrap is produced.
New Objective recycled some scrap depending on products, The amount of scrap can be reduced by optimizing the way New Objective document product data, and review of manufacturing process. Taper Tips Products: Taper Tips machine offers innovative technical for making Silica Tips products in different designs. The company designs and develops various glasses, and metal tips for mass spectrometry products competitively. The Taper Tips products are designed to slut Its market focus. The products are Ideal for various research Institutes around the world. Taper the tips from breaking and accepted by customers as an effective method.
The high- performance boxes are made with maximum precision in all technical expertise. Resources Plan The new process will undergo a standard review before implementation. This will help flush the old system resulting in increase in record keeping. During the introduction stage, old system will be working parallel with the new. This will give employees the opportunity to learn at individual pace. However, a time line will be given to ensure everyone put in their best. One particularly powerful way to accomplish this is through a mechanism called red flag.
A red flag mechanism will allow an employee to point out errors that may be experience with the introduction of a new system. The employee will simply raise a red flag once an error is identified, and all other processes will automatically stop until a solution is found or a decision reached. With the red flag, the company will be able to make necessary adjustments to increase the efficiency of the new process. New Objective is an innovative company, and as such will not hesitate to improve their production process to meet or exceed industrial standard.
Hence, the red flag mechanism will be employed. The main reason for introducing the red flag is to create a culture wherein employees have a tremendous opportunity to be heard and contribute to building a new process. The information received from employees input will turn into information that cannot be ignored, but respected. The transition to a computerize method of inputting production process will help the company keep proper record in a more traceable form. The main object of our process simulations was analyzing the performance of the current production system.
The current system was not a computerized system, and as such lack traceability and prone to errors. Because of the limited financial funds, the company does not wish to invest in an advance software program. Therefore, the focus on off-the-shelf software program was advice. The proposed new production process database will be build using Microsoft Access. The current process will follow the material flow from obtaining the pick list to boxing f finished products (see figure 4). They represent the time from acceptance of raw materials in the production system, till the storage of finished products.
The new Microsoft Access database will be built by the Quality Manager with emphasis on Taper Tips production unit. The unit will serve as a pilot unit for the new production process database. The Quality Manager on completion of the database construction, will begin the training two Production Specialists in Taper Tips Production unit. Training programs will be designed to include on-the-Job training and off-the-Job training. On-the-Job training will be delivered to employees while they perform their regular Jobs, in this way, they do not lose time while they are learning.
Also, an off- the-Job training which includes instructional CDC and online videos will be provided to employees to enhance their understanding of the program. At the end, an evaluation of training will be done to compare their newly acquired skills with the skills defined by the goals of the company training program. Financial plan From a financial perspective, the one-time cost of implementing a Microsoft Access so the cost of installation can be ignored (Figure 1). The ongoing expense will consist of maintenance, training labors, and purchasing additional capacity (Figure 2).
However, the average of ongoing expense is only around $667 which is quite small comparing with the benefits of implementing Microsoft Access. When New Objective implements a Microsoft Access application, it will reduce costs in many aspects (Figure 3). The categories of cost reductions are: reduced line management labor costs, reduced general management labor costs, reduced IT support labor costs, reduced communications costs, and reduced operating costs from improvement in decision making.
From year 1 to year 3, the total reduced cost is increasing from $3089 to $7190, and the total revenue is growing from $2080 to $5890. Using Microsoft Access application can bring as much as $13080 benefits to New Objective, which is a huge revenue compared with the $667 annual cost. Therefore, implementing a Microsoft Access application can help the company to achieve the projected benefits. Figure 1 One – time cost of implementing Microsoft Access Start-up Requirements Start-up cost Purchase $454 Installation $0 Total start-up cost Figure 2 Ongoing costs of implementing Microsoft Access
Ongoing cost Year 1 Year 2 Year 3 Fixed cost Maintenance $250 Variable cost Training labors $300 $100 Additional capacity $150 $200 Total ongoing cost $700 $650 Figure 3 Benefits of implementing MS Access Analysis of benefits of implementing MS Access Cost Reductions Reduced Line Management Labor Costs $850 $1260 $1780 Reduced General Management Labor Costs $758 $880 Reduced IT Support Labor Costs $210 $434 $790 Reduced Communications Costs $659 $1100 $1 540 Reduced operating Costs From Improvement in Decision Making $745 $1450 $ 2200 Custom Cost Reduction Subtotal Cost Reduction $3089 $ 5002 $7190
Revenue Increases Increased Revenues From Better Decision Making $ 2080 $3589 $ 5890 Custom Revenue Increase Subtotal Revenue Increase Total Benefits to New Objective Incorporated $5169 $8591 Organizational Change Management Plan Organizations exist in a highly dynamic business environment. With technology changing constantly, it is vital for companies to embrace new and improve ways of doing business. After researching, we found New Objective did not have a database management system to manage the production process for the past 20 years. Hence, the introduce Microsoft Access to New Objective.
Introducing a new system can expose an organization to various degrees of risks. Under extreme conditions, the introduction of a new system may lead to the collapse of an organization. Therefore, New Objective will need to use a systematic method in the introduction of the Microsoft Access system while taking into consideration the risks they may face due to the introduction of the new system. Senior leaders of New Objective Incorporation should be the stewards of the new system. They should have a clear understanding of the system. In addition, they should strive to show that the company intends to roll UT this system.
For training the part, the employees in New Objectives human resources department need to be trained in using the database to manage employee records, distribute legal information to employees, and create updated hiring reports. In addition, Production Specialist must be trained in using Microsoft Access system to keep track of production, inventory and distribution. Each user should be assigned an individual password to gain access to the system. Managers should ensure that they use face-to-face methods of communication to communicate the importance of the new system to employees.
Announcing the implementation of the new system via e-mail is not enough to guarantee its ultimate success. Deployment Plan In implementing the new system, leaders of New Objective should understand and identify employees who play a critical part in the implementation of the Microsoft Access system. Generally, three groups play a critical part in the implementation of any project. These include the end-users of Microsoft Access system, employees who would operate the Microsoft Access system once it is in place, and support staff that would help users of the Microsoft Access system once it is in place.
Management should identify the level of control that each employee has in the deployment of the Microsoft Access system. The company should determine whether a certain group would hinder the successful implementation of the system if the company does not meet the requirements of the group. It is vital for the company to determine the challenges in the early stage of implementation in order to develop strategies that would help in overcoming the challenges. The company should also determine the deployment strategy during the early stages of implementation of the new system.
The company may choose to run the system in parallel with the existing system or perform a cutover. The company should conduct vigorous tests on the system prior to its implementation. This would help in determining red flags within the system, which may hinder its successful implementation. The company should also seem. This is because during the implementation process the company may determine certain activities that should be considered in implementing the new system, which it had not foreseen. In addition, it is vital for a company to ensure that the implementation plan is compatible with it organizational culture.
The company would determine the employees that would be affected by the system, and what are their current policies and practices. The company should announce deployment and include the dates when employees would undergo training on how to use the new system. The major advantage of Access is that it is not a complex system. Therefore, the company does not have to undertake extensive training on its employees. To implement the new system, the Quality Manager will create a new Standard Operating Procedure (SOP) manual to serve as a training aid for employees. Two Production Specialists will be trained on how to operate the new system.
The training period will be determine by the Quality Manager, and must not exceed a period of one month. During this period, trainees will be provided with instructional CDC, access to online videos and SOP manual. On completion of the training, a certificate of completion will be issued to employees with proven knowledge via an assessment test and operation. Risk Management Plan A company should understand the risks that are associated with the implementation of a new system. However, a company should appreciate the fact that risks are not bad in any project. Therefore, risk management is one of the most important aspects n any project.
Despite the fact that some are intrinsically negative, the outcomes of the risks may be positive. New Objective should create a risk register that highlights all the risks and issues in the implementation of the new system. The risk register will helps in risk planning. The company can reference the risk register to determine how to tackle the risks associated with the new system implementation. However, New Objective should ensure that it has an efficient method of updating the risks. The risk register captures the risks date, and identify the category of risk. New
Objective can create a risk even number, which assigns a value to each risk. It may opt to color code the risks to portray their level of importance. Color coding helps in sorting all the risks. New Objectives risk register should have field labeled ‘mitigation’ that details how the company intends to tackle the risks. This necessitates the company to look ahead and consider how it would tackle certain risks. The amount produced is one of the key areas in the new system. Incorrect entry of the wrong amount would affect the entire system. This is because it would duplicate the error in other data.
Therefore, the company should ensure that its risks mitigation plans in this department are highly effective. Continuous training is one of the major risk mitigation strategies. This ensures employees should always keep in touch with certain changes within the system. In addition, the company should have a system that helps in early identification of risk. This would prevent risks from becoming issues that may have a negative impact on the company. New Objective should periodically evaluate and review the risks management system. However, risk management is not simply maintaining a risk register.
The company should have an efficient decision making process that would facilitate the implementation of risk mitigation plans. The risk register would also help in the formulation of the disaster vulnerabilities of the new system. The strategic outline for recovery would assemble groups within the system that are vital in its functioning. These include vital records, hardware and operating systems, and systems and applications. The disaster recovery plan would identify people who the organization would contact if the system is not functioning properly. In addition, it would detail priority of recovering systems or components.
Managing the company’s disaster recovery plan should be the responsibility of the Quality Manager. The manager’s duties should include to co- ordinate the various functional activities which advice on risk management issues within the organization, and building a risk aware culture. To ascertain the safety of the hardware and software system associated with implementing the new system, the computer system should be placed on the each work station, and each employee is responsible for any equipment on their work station. In addition, each employee is responsible for reporting any noticeable risks. Figure 4
